What does it mean for a school to be “future-ready”? Whether through new construction or remodeling—we can design spaces that grow and adapt over time, accommodating more students, additional programs, emerging technologies, and new instruction methods as you grow. 

That’s why, as you work with an architect, it’s important to discuss long-term plans for expansion. A well-thought-out design should make it easy to add new wings, extend existing structures, and power new equipment. If your building is not designed with future growth in mind, adding to it years later may involve more extensive renovations than you’d like. However, if your architect is aware of potential future expansions, they can plan for easy-to-remove walls, accessible electrical connectivity, and seamless additions.

Let’s explore some key considerations for creating schools that are ready for whatever the future holds.

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The Importance of Multipurpose Spaces

Multipurpose spaces are a fantastic way to maximize your school’s physical environment. However, there are important considerations to keep in mind. It’s tempting to think that every space should be designed to be flexible enough for all possible uses. However, this approach often leads to compromises, resulting in spaces that aren’t truly optimized for anyone’s use.

For example, a gymnasium requires ample clearance—about 28 feet for activities like volleyball—while a theater for music or spoken word will need specific acoustic treatments to achieve optimal sound quality. Although combining these two functions is possible, the space may not perform exceptionally well for either. The key is to strategically design spaces that share similar requirements to maximize their versatility.

Take an art and science classroom, for instance. Both spaces may need specialized plumbing and ventilation, making it easier to create a dual-purpose room without compromising on essential features. The goal is to embrace multipurpose spaces while understanding their limitations and planning accordingly.

Flexible Interiors, Furniture, and Technology 

Movable walls are a popular feature in modern school design when it comes to flexibility. The ability to transform a space by sliding walls open or closed is a compelling concept, allowing you to reconfigure classrooms as needed. However, once walls are set, they tend to stay put simply because teachers may not be equipped to leverage this flexibility effectively.

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To overcome this, it’s crucial to provide training that shows educators how to physically transform their spaces and how different configurations can enhance the learning experience. This way, teachers can approach flexible design with a clear strategy in mind, rather than figuring it out on the fly.

We recommend designing schools with principles similar to an old brick warehouse. While the building doesn’t need to look like one, incorporating high ceilings, natural daylight, and easy access to mechanical systems can make future adaptations far more manageable. This approach allows spaces to evolve over time without requiring major structural changes.

But bringing flexibility into the classroom isn’t just about walls. Flexible furniture, like desks and chairs that students can easily move and reconfigure in minimal time, offers teachers more ways to support different learning styles and group work. Movable technology—such as Smartboards or TVs on wheels—can also play a vital role in transforming learning environments. When space is reconfigurable, equipment is movable, and there is an abundance of access to electrical connections throughout the room, the classroom can keep pace with future developments and trends in technology and education. These elements allow for quick changes and adaptation, enabling you to maximize your space.

Designing to Inspire: Creating Beautiful and Healthy Spaces

A truly future-ready school doesn’t just accommodate growth, it also supports the well-being of its students. Research from institutions like Harvard shows that aspects such as air quality, lighting, acoustics, and thermal comfort significantly impact student performance and health. While these factors are critical, beauty in design should not be overlooked. Schools that incorporate natural materials, offer views of nature, and include dynamic architectural features create environments that inspire creativity and reduce stress.

Preparing For Future Ready Schools Key Considerations For Flexible And Resilient Design

Biophilic design is an architectural approach that connects building occupants with the natural environment. This can be achieved through the use of materials like wood, stone, or even living plants. Studies have shown that these natural elements can reduce stress levels, much like actual views of nature do. Designing with nature in mind not only enhances the aesthetics of a space but also positively impacts the mental well-being of its users.

Resilience and Self-Sufficiency: Schools as Community Pillars

As we prepare schools for the future, resilience becomes a central theme. Whether it’s natural disasters, adverse weather, or even shifting political landscapes, schools must be able to adapt. Some institutions are taking steps toward self-sufficiency, such as implementing microgrids for independent energy generation or converting electric buses into backup power sources. These strategies position schools as vital community hubs, offering stability and support beyond education.

Designing Schools That Grow with You

Ultimately, future-ready schools are about more than just flexibility and resilience. They are about creating spaces that inspire, support, and adapt to the changing needs of students, educators, and communities. By embracing these principles in school design, we can build learning environments that not only meet the demands of today but are also prepared to grow and evolve in the years to come.

About the Author
Jonathan Richert

Jonathan Richert is an award-winning multi-disciplinary designer and licensed architect who loves collaborating with schools to design exceptional educational spaces. He acts as a trusted advisor, working closely with schools to create solutions that exceed the needs and desires of the community. Connect with Jonathan and his team at TSK Architects.

With operational costs rising, the pressure to stretch school budgets is greater than ever. Technology, building maintenance, and supplies are taking a larger bite out of budgets, leaving less for programs. Attracting and retaining teachers and staff often means offering higher salaries, delays in grants and donations can disrupt financial planning, and shifting student numbers create funding instability, impacting staffing and resource decisions.

Although the Federal Reserve’s recent rate cut offers some breathing room, schools should proceed with caution: there’s the potential for lower borrowing costs for capital improvements and potential relief for existing loans, but the uncertainty of rate duration complicates long-term planning, and inflation may still drive up costs.

Yet, amid these challenges lies an opportunity—a chance to transition from relying on temporary funds to adopting long-term financial resilience strategies. With the new year on the horizon, it’s a great time to rethink spend management, build financial strength, and optimize your resources to ensure a sustainable future.

Here are five things to consider:

5 Strategies To Build Your School's Financial Resilience
1. Prioritize Spend Management

With the expiration of relief programs and tight funding, prioritizing spend management is crucial for sustaining educational quality and ensuring your school’s financial stability. Strategic spending is about making each dollar work harder by directing funds to the areas that matter most. Start by conducting a comprehensive review of current expenses to identify cost-saving opportunities. Look for patterns in spending or services that can be scaled back. By controlling expenditures, schools can not only free up funds to support key programs but also build reserves for unexpected events or economic shifts. Which leads us to…

2. Build Reserves

Financial reserves act as a safety net for your school, providing a buffer against unforeseen expenses or economic downturns. While building reserves may seem challenging amid rising costs, setting aside even a small percentage of the budget can make a significant difference over time. Your school can gradually increase reserve funds by reallocating savings from cost-cutting measures or reinvesting unspent budget allocations. Consider setting specific reserve goals each fiscal year to create a habit of saving. Having reserves in place ensures that your school can maintain its operations and avoid drastic cuts during challenging times.

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3. Focus on What Matters

To maximize impact, align spending with your school’s most important needs and long-term goals. Prioritizing essential programs and projects ensures that funds are directed where they will provide the most value, such as core academic programs, critical facility upgrades, or health and safety initiatives. Identify areas where costs can be reduced without compromising educational quality, such as renegotiating service contracts or eliminating underused resources. Taking a deliberate approach to spending will allow your school to concentrate on investments directly contributing to student success and stability.

4. Enhance Budget Tracking and Strengthen Internal Controls

Effective budget tracking is key to avoiding overspending and staying within financial limits. Implementing a system for monitoring operational spending against the budget in real time can help schools catch issues early, allowing for quick adjustments. Consider using software that integrates with your financial management system to provide detailed reporting on expenditures, commitments, and available funds. Regular budget reviews, monthly or quarterly, can also help keep spending on track and ensure that any deviations are promptly addressed.

Internal controls are the policies and procedures put in place to manage spending, ensure compliance, and prevent waste or fraud. Establish clear guidelines for purchasing, expenses, and approval processes to ensure consistency. For example, set thresholds for when competitive bids are required or establish a multi-step approval process for high-value purchases. Regularly review and update these policies to adapt to changing financial conditions or regulatory requirements.

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5. Assess Technology Costs—and Use Technology to Automate

Investing in technology is necessary, but it can also be expensive. Schools should evaluate the total cost of ownership (TCO) for technology assets, considering factors like maintenance, repair, and lifecycle costs. When equipment becomes outdated or inefficient, upgrading or replacing it may be more cost-effective than continual repairs. Or, when repairs offer a better return, schools should choose that route. Performing cost-benefit analyses helps ensure that technology investments support both educational goals and financial sustainability.

As you examine your technology, be sure you are leveraging digital tools and artificial intelligence (AI) to automate routine tasks, such as invoice processing, purchasing, expense tracking, and budget reporting. Automation not only reduces administrative burdens but also improves accuracy and speeds up workflows, allowing staff to focus more on strategic tasks and less on paperwork. Digital tools can provide valuable insights into spending patterns and highlight areas for improvement. For example, AI-driven analytics can forecast future expenses based on historical data, helping schools make informed decisions about budget allocation.

Charting Your Course for 2025

Focusing on financial stewardship now will position your school for success in the year ahead. By saving strategically and optimizing resources, you can continue to enhance the educational experience for your students.

About the Author
Stanton Jandrell

With over twenty years of expertise in spend management, Stanton Jandrell, CEO of Fraxion, is dedicated to helping organizations manage and reduce operational spending.

Stanton’s innovative leadership, combined with Fraxion’s purchasing, expense, and accounts payable automation software, is empowering charter, private, public, and independent school leaders to streamline administrative tasks for faculty and staff while reducing operational costs by ~10% on discretionary spending. His proactive approach to spend management emphasizes efficiency, enabling schools to optimize financial processes and focus more on impactful outcomes.

Learn more at Fraxion for Education.

In Building for Tomorrow, panelists Maddy Marleton, Michael Soh, Jonathan Richert, and Wes Graner provided valuable insights into the current state of the real estate market and essential considerations for charter schools seeking to align their facilities with their mission. The session featured discussions on navigating market challenges, strategic planning, and staying ahead of trends in construction and development.

You can watch the full webinar here, or read the recap below.

1. Navigating the Real Estate Market: Challenges and Opportunities

The past year has been tough for buyers, particularly due to high-interest rates, increased financing costs, and tighter lending standards, which have resulted in reduced deal activity and lower property values. Extended negotiation and closing periods are common as parties struggle to lock in financing and address due diligence. Despite these hurdles, there is a silver lining: distressed assets, such as office buildings with tenant expirations, present unique opportunities for schools willing to invest in tenant improvements and creative space utilization.

One of the significant challenges is the limited availability of educational facilities, leading schools to explore unconventional properties. As a positive sign for the future, a recent interest rate cut and shifting market dynamics have begun to stimulate more activity. The next three to six months may see increased options for schools prepared to act quickly, especially as sellers who have held back start listing their properties.

2. Strategic Facility Planning: Aligning Your Space with Your Mission

Effective facility planning is crucial for managing risks and ensuring long-term success. Schools need to account for various factors, such as building size and budget, by analyzing historical and projected enrollment trends. For instance, an allocation of roughly 100 square feet per student is often recommended. Schools should also prioritize adaptability in their facilities, incorporating flexible spaces, like multi-use rooms, to accommodate future growth.

Schools aiming for substantial future expansion should consider phased development—adding on floor by floor or building by building as enrollment increases. Additionally, leveraging partnerships with community organizations for space leasing can help schools manage costs while maintaining flexibility.

From a construction standpoint, material costs have stabilized post-pandemic, although they remain high. Lead times for items like electrical equipment and HVAC systems are still lengthy, requiring early planning to avoid project delays. The construction industry is also facing skilled labor shortages, making it difficult to secure subcontractors. Early and proactive planning is essential to mitigate these risks and ensure successful project completion.

Enrollment trends are critical in facility planning, as they directly impact budget and affordability. A recent study by the National Center for Charter School Accountability highlighted enrollment challenges as a significant issue for schools. For schools planning significant facility projects, setting realistic enrollment projections and being prepared for potential shortfalls is vital. Schools need a plan to adjust their budgets if enrollment targets are not met, ensuring financial stability.

5. Location Considerations: More Than Just a Space

The location of a facility influences not only enrollment but also the overall experience for students and staff. Factors such as accessibility, parking, and public transportation options should be carefully evaluated. Additionally, aligning a property search with the school’s mission ensures that space supports educational programs, whether through larger classrooms for project-based learning or specialized areas for labs and arts.

6. Partnering for Success: Building the Right Team

Navigating the real estate and construction process can be complex. Partnering with real estate professionals experienced in working with schools or involving community members in the planning stages can provide valuable guidance. A strong, knowledgeable team can significantly alleviate the burden on school administrators, streamlining the path to securing a “forever home” for the school.